GDPR defines what personal information I hold and why and what your rights are.
The purpose of processing client data
in order to give professional kinesiology treatments I will need to gather and retain potentially sensitive information about your health. I will only use this information for informing kinesiology treatments and associated recommendations concerning aspects of your health and well-being which I offer to you.
Lawful basis for holding and using client information
As a member of the kinesiology federation I abide by the code of practice and ethics
The lawful basis under which I hold and use your information is my requirements to hold your information for the following legal reasons:
- ‘claims occurring’ insurance
- law regarding children’s Records
- BCMA requirements to retain information
As I hold special category data (i.e. health related information), the additional condition under which I hold and use this information is: for me to fulfill my role as a practitioner bound under the kinesiology federation confidentiality as defined in the kinesiology federation code of practice and ethics.
What information I hold and what I do with it
In order to give professional kinesiology treatments I will need to ask for and keep information about your health. I will only use this for informing kinesiology treatments and any advice I give as a result of your treatment . The information to be held is:
your contact details
medical history and other health-related information (collected at initial and ongoing consultation/s)
treatment details and related notes (taken during each consultation)
I will NOT share your information with anyone else (other than as required for legal process) without explaining why it is necessary and getting your explicit consent
How long I retain your information for
I will keep your information for the following.
- claims occurring insurance (records to be kept for at least 7 years after last treatment)
- law regarding children’s records (records to be kept until the child is 25 or if 17 when treated then 26)
- BCMA requirements to retain information for 8 years.
Your data will not be transferred outside the EU without your consent
Protecting your personal data
I am committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure I have put in place appropriate technical, physical and managerial procedures to safeguard and secure the information collected from you.
I will contact you using the contact preferences you give me in relation to:
– appointment time
– kinesiology information or information related to your health
– special offers and promotions (you may unsubscribe from this anytime)
GDPR gives you the following rights:
- the right to be informed –to to know how your information will be held and used
- the right of access – to see your therapist records all your personal information so you know what is held about you and can verify it
- the right to rectification: to tell your therapist to make changes to your personal information if it is incorrect or incomplete
- the right to erasure (also called “the right to be forgotten”) – for you to request your therapist to erase any information they hold about you
- The right to restrict processing of personal data – to request limits on how your therapist uses your personal information
- The right to data portability: under certain circumstances you can request a copy of personal information held electronically so you can reuse it in other systems
- The right to object – to be able to tell your therapist you don’t want them to use certain parts of your information or only to use it for certain purposes
- rights in relation to automated decision-making and profiling
- The right to lodge a complaint with the Information Commissioner’s Office – to be able to complain to the ICO if you feel your details are not correct if they are not being used in a way that you have given permission for, or if they are being stored where they don’t have to be
Full details of your rights can be found at https://ICO.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
If you make a request and are dissatisfied with the response you can complain to the Information Commissioner’s Office their contact details are at www.ico.org.uk
- if you do not agree to me keeping records of information about you and your treatments or if you do not allow me to use the information in the way needed for treatments I will not be able to treat you and retain the right to refuse treatment
- Records of your treatment must be retained for a certain period, as explained in the ‘How long I retain your information for’ section, Which may mean that even if you ask for your details to be erased I may have to keep these details until that period has expired .
- I can move records between my computers and ID systems, as long as your details are protected from being seen by others, without your permission.